THE KING’S SCHOOL, PARRAMATTA, PRIVACY ACT 1988 - COLLECTION NOTICE
The School collects personal information, including sensitive information about
Students and Parents or guardians (Parents) before and during the course of a
Student's enrolment at the School. This may be in writing or in the course of
conversations. The primary purpose of collecting this information is to enable the
School to provide schooling to the Student and to enable them to take part in all the
activities of the School throughout their association with the School.
Some of the information we collect is to satisfy the School's legal obligations,
particularly to enable the School to discharge its duty of care.
Laws governing or relating to the operation of a school require certain information
to be collected and disclosed. These include relevant Education Acts, and Public
Health and Child Protection laws.
Health information about Students is sensitive information within the terms of the
Australian Privacy Principles under the Privacy Act. We may ask you to provide
medical reports about Students from time to time.
The School from time to time discloses personal and sensitive information to others
for administrative and educational purposes, including to facilitate the transfer of a
Student to another school. This includes to other schools, (including schools
participating in an Exchange program) government departments, medical
practitioners, the School’s Foundation and Old Boy’s Union and people providing
services to the School, including specialist visiting teachers, sports coaches,
volunteers and counsellors.
If we do not obtain the information referred to above we may not be able to enrol
or continue the enrolment of your son.
The School may store personal information in the 'cloud' which may mean that it
resides on servers which are situated outside Australia.
personal information collected about them. However, there will be occasions when
access is denied. Such occasions would include where access would have an
unreasonable impact on the privacy of others, where access may result in a breach
of the School's duty of care to the Student, or where Students have provided
information in confidence.
privacy and how the School will deal with such a complaint.
As you may know the School from time to time engages in fundraising activities.
Information received from you may be used to make an appeal to you. It may also
be disclosed to organisations that assist in the School's fundraising activities solely
for that purpose. We will not disclose your personal information to third parties for
their own marketing purposes without your consent.
Personal information collected from Students is regularly disclosed to their Parents.
On occasion information such as academic and sporting achievements, student
activities, photographs and other news is published in School newsletters,
magazines, on our website and social media pages such as Facebook. If you do not
wish such information to be so published you must advise us now.
In recent times the School has sought to make greater use of social media such as
Facebook, Twitter and blogs to keep the School Community informed of activities
at the School and Students achievements. The School Community has been very
supportive of the utilisation of that facility, particularly parents of boarders. It is
recognised that these sites are also able to be accessed by persons outside of the
School Community as is, of course, the School’s website. On occasion the School
will also look to post marketing material on these sites and should any Students or
Community members including staff be depicted in such material their authority
will be sought before so doing.
In respect to marketing of the School generally it will obtain separate permissions
from a Student (depending upon their age) and their Parent prior to publication if we
would like to include photographs or other identifying material such as voice
recordings or film in marketing material for the school or otherwise make it
available to the public such as on the internet. Similarly, the permission of staff
will also be sought where their personal information is to be used for such
We may include Students' and Students' Parents' contact details in a class, Year or
House list and School directory. If you do not wish your details to be included
you must advise us now.
If you provide the School with the personal information of others, such as doctors or
emergency contacts, we encourage you to inform them that you are disclosing that
information to the School and why, that they can access that information if they
wish and that the School does not usually disclose this information to third parties.
If you wish to convey any view or request to the School over Privacy after reading
this Notice please forward a message to